HAWKAI APP Privacy Policy

Document Control

Revision history

DOCUMENT CLASSIFICATION

PUBLIC

DOCUMENT REF

CMS-APP-02

VERSION

1.0

DATED

04 March 2025

DOCUMENT AUTHOR

Rajesh Vaishnav

DOCUMENT REVIEWER

Ajinkya Nikam

DOCUMENT APPROVER

Atul Mulsha

VERSION

DATE

REVISION AUTHOR

SUMMARY OF CHANGES

1.0

March 2025

Ajinkya Nikam

Inial Release for HAWKAI App Privacy

Policy

PCI DSS Toolkit: Version 5

©CerKit

HAWKAI APP Privacy Policy

Version 1.0 Page 2 of 3 04 March 2025

Introducon

In its everyday business operations CMS Info Systems Ltd (“We”) collects and stores data of many

types and in a variety of different formats. The relative importance and sensitivity of this data also varies.

CMS Info Systems Ltd (“We”) also has a responsibility to ensure that it complies with all relevant legal,

regulatory and contractual requirements in the collection, storage, retrieval and destruction of data.

CMS Info Systems Limited (“We”) are committed to protect the privacy of the users' Personally

Identifiable Information (PII) that we collect from you as you use HAWKAI App. The scope of our

commitment is detailed in this Privacy Policy. By submitting information, you agree to allow CMS Info

Systems Limited the use of such information as described herein.

Purpose

This privacy policy governs your use of the software application HAWKAI for mobile devices that is

created by CMS Info Systems Limited (“We”). There are certain key general principles that has been

adopted when considering App protection policy. These are:

• Data will be held in compliance with all applicable legal, regulatory and contractual

requirements.

• Data will not be held for any longer than required.

• The protection of data in terms of its sensitivity, confidentiality, integrity and availability will be

in accordance with the security classification defined.

• Data will remain retrievable in line with business requirements at all times.

User Provided information

HAWKAI obtains your personally-identifiable information i.e. Employee Code and password to login to

the Application.

Automatically Collected information

In addition, the HAWKAI mobile application collects IMEI and other device identifiers for unique

employee identification and security reasons.

Access to Camera

The application requests permission to access your device’s camera required for face authentication to

request vault access.

Access to Bluetooth

The application requests permission to access your device’s Bluetooth functionality to connect access

device

Access to Storage

The application uses storage space to store images captured by HAWKAI App.

HAWKAI APP Privacy Policy

Version 1.0 Page 3 of 3 04 March 2025

Does the Application collect precise real time location information of the device?

When you visit the mobile application, we may use GPS technology (or other similar technology) to

determine your current location on map and calculate distance from site.

Data Security

HAWKAI Application uses generally accepted standards of technology and operational security in

order to protect collected personally-identifiable information from loss, misuse, alteration, or destruction.

Only authorized vendor and/or authorized personnel of CMS Info Systems Limited are provided

access to collected personally-identifiable information, and the aforesaid authorized vendor and/or

authorized personnel are required to treat this information as confidential at all times from unauthorized

or unlawfully processing of any data and to protect the same against any accidental loss, destruction,

damage as well as not to process or transfer any data within and/or outside India without prior written

consent of CMS Info Systems Limited . Further, the said authorized vendor and/or authorized

personnel shall at all times abide by applicable privacy policies, rules and regulations in force

from time to time. Despite these precautions, no method of transmission over the internet, or

method of electronic storage is 100% secure and reliable, and we cannot guarantee its absolute

security. CMS Info Systems Limited cannot guarantee that unauthorized persons will not/cannot

obtain access to your collected personally-identifiable information through HAWKAI App

Consent

By using HAWKAI App, you consent to the collection, use, and storage of your Personally

Identifiable Information (PII) by us in the manner described in this Privacy Policy and elsewhere on the

HAWKAI App.

Changes to Privacy Policy

We reserve the right to make changes to this Privacy Policy from time to time which will automatically

reflect on the HAWKAI App. You may periodically visit the Privacy Policy page on the HAWKAI App to

see the latest policies in force.

If you have any queries about our Privacy Policy or feel that this company is not abiding by its posted